Your clients are planning the trip of a lifetime — or starting a new chapter abroad. One missing document or expired passport photo can derail everything. Close180 makes sure every application is airtight.
Your clients see a simple form. You see a 30-step obstacle course.
The passport photo was 2mm too small. The bank statement was 31 days old instead of 30. The invitation letter didn't include the host's phone number. A $3,000 trip — cancelled. Your client blames you.
Each country has different requirements. Schengen needs hotel bookings. UK needs financial sponsorship letters. Canada needs travel history for 10 years. You're tracking it all in WhatsApp chats and email folders.
Clients message you daily. Some through WhatsApp. Some through email. Some call your personal phone at 10 PM. You spend hours every week just responding to status requests instead of processing applications.
Every visa application becomes a structured, trackable, stress-free process.
Build a checklist template for every destination and visa type you process. US B1/B2 tourist visa? 18-item checklist. Schengen visa? 22 items. UK Standard Visitor? 16 items. Each template captures the exact requirements for that specific embassy — down to the photo dimensions, document age limits, and supporting letter formats. Deploy it to a client in 3 seconds.
Outcome: Zero rejections from missing documents. Every application goes to the embassy complete on the first submission.
Processing a family of 5? Add all applicants as assignees — each person sees only their tasks. Brought on a junior consultant to help with Schengen applications? Add them to 15 active cases in 2 minutes. They see every client, every outstanding document, every deadline. Partner with a local travel agent who refers clients? Give them limited visibility to track their referrals.
Outcome: You grow your business without growing your stress. Every person involved knows exactly what to do.
No more "please send your passport scan to this email." Clients open their checklist and see: "Upload passport bio page," "Upload 3-month bank statement," "Upload flight itinerary." They upload right there. Photo doesn't meet specs? Add a note. Need an additional document the embassy requested? Drop it into the checklist mid-process. The client gets notified instantly.
Outcome: Document collection that used to take 2 weeks now takes 2 days. Clients feel organized and confident.
Passport expires in 4 months but the trip is in 6? Daily reminders to renew NOW before it's too late. Client hasn't uploaded their bank statements? Gentle reminder every 2 days. Appointment date approaching and 3 documents are still missing? Escalating daily alerts. You set the cadence once per template — it runs automatically for every client.
Outcome: Nothing stalls. Clients act on time. You stop being a professional nagger and start being a trusted advisor.
A family of 4 wants Schengen visas for a summer trip to Italy. You create 4 contacts, assign the "Schengen Tourist Visa" checklist to each. They each get their personalized document list within minutes. The father starts uploading passports that evening.
Your dashboard shows 38 active applications. 12 are 100% complete and ready for submission. 8 have 1-2 documents missing — all have automated reminders running. You focus on the ready ones and submit 6 before lunch.
A corporate client needs 15 business visas for a trade conference in Dubai. You assign the "UAE Business Visa" checklist to all 15 employees. Their HR coordinator is added as an assignee to help collect passport copies. She has her tasks; they have theirs.
The Italian consulate requests an additional document for the family's application — proof of travel insurance. You add it to all 4 checklists. All 4 family members are notified. Three upload it within hours.
You check your week: 18 applications submitted, 6 visas approved, 38 still in progress with zero overdue items. You close your laptop at 5 PM. Your phone doesn't ring all weekend.
Templates for the most common visa types. Customize per country and client.
22 items across 5 categories
US B1/B2 Tourist Visa
18 items — ready to deploy
UK Standard Visitor Visa
16 items — ready to deploy
Canada Tourist Visa (TRV)
20 items — ready to deploy
Make sure every application is complete, on time, and approved. 14-day free trial, no credit card required.